How to Land an Office Assistant Job in Ghana [Guide]

This post is a summary of the original post which first appeared on our blog

Office assistants are very important in any corporate and business setting. They are the lifesavers who somehow know all about the organization, manage tasks and make sure everything runs smoothly. Being an effective assistant requires a lot of effort, experience, and skill. Being an office is a satisfying job if you like to manage projects, multitask while meeting people and deadlines. It is sometimes hectic, but hey, where there is passion, there is a way.

Who is an Office Assistant?

Office assistants are not secretaries. Even though their work may overlap or one person may be recruited to fill in for both sets of roles and responsibilities, they aren’t the same.

Office assistants on the other hand perform more duties which may include the responsibilities of secretaries.

An office assistant is a general support for the entire office. Unlike executive assistants, they attend to a number of employees and perform tasks for them.

What Does an Office Assistant Do?

Office assistants engage in a range of administrative, support, and other tasks available. They typically perform the following roles and responsibilities;

1. Organizing schedules
2. Organize meetings, workshops, and other gatherings
3. Responding to and forwarding calls
4. Managing client relations and supporting them
5. Creating agendas for meetings and conferences
6. Taking messages for staff
7. Developing spreadsheets that a secretary uses to input data
8. Handling the telephone
9. Updating paperwork, maintaining documents, and word processing.
10. Responding to inquiries from visitors
11. Aiding with client reception as needed.
12. Meeting and welcoming high profile visitors
13. Booking appointment and flights
14. Putting together itineraries for top company executives
15. Maintaining supply inventory.

What Are Some Qualifications For Office Assistants?

The good news is that you can start with your WASSCE or HND qualification, while you work at getting a degree so that you can advance your career in administration.

Top Skills for Landing an Office Assistant Job in Ghana

1. Understanding of Technology
2. Written & Verbal Communication
3. Organization
4. Friendliness
5. Critical thinking and Problem Solving Skills

Hard Skills

1. Computer skills
2. Excel manipulation
3. Internet
4. Microsoft Office
5. Microsoft Word
6. QuickBooks
7. Technology

Steps to Getting an Office Assistant Job in Ghana

The first step is to visit the TonatonJOBS platform to create a profile. It is an easy process and takes only a few minutes to complete. Creating your profile is the easiest way to build your resume which potential employers will use to shortlist you. The platform has lots of receptionist jobs, office assistant jobs, and office admin jobs waiting to be filled.

The final step is to prepare for an interview. Due to the nature of the job, you can expect it will require practical problem-solving skills which you may already have. But answering the common interview questions may not be something you know. Go through some practice over answering any question you think might be asked and prepare adequately for the interview.

Conclusion

As you have been exposed to what exactly an office assistant does and what it takes to be one, you might be clearer on your desire to start a career in the field now. Got further questions? Leave them down in the comments section.

Originally published at https://blog.tonaton.com on May 24, 2021.